Fleet managers nowadays have smaller amount of resources, but higher demands with regular fleet business, staff and vehicles. Fleets face slashed budgets, hiring freezes and increased workplace stress. Understanding how fleet technology may improve daily workflow and reduce expenses may be a turning point for fleet managers. Fleet management software aims to improve dispatching, compliance, and asset management, all while keeping safety, maintenance, and work costs at the forefront of decision making.Fleet vehicles represent a substantial capital investment as well as the aptitude to conduct business on a daily basis. When a vehicle is broken or damaged, it adds additional costs to the business. A professional fleet management operation includes many diverse tasks and responsibilities. It requires a dedicated staff to manage vehicle acquisition, repairs and disposal, while following all relevant laws and policies. This Fleet management system operation has identified the following best practices as the foundation of a professional fleet management program.
Having timely and accurate data is imperative to regular fleet management operations. A management information system designed specifically for your fleet can analyze and track to ensure accurate and timely decision-making, so you can optimize overall fleet performance. This database can help you:
Manage appropriate maintenance
Recognize and analyze high cost vehicles
Develop reports for regulatory compliance
Observe vehicle use
Establish vehicle replacement cycles
Use Verified Financial Practices:
It is important to understand the outlay of owning and operating fleets. Financial statements should be developed by including all costs together with labor, supplies, fuel and daily indirect costs to the fleet activity. This information should be readily accessible to managers. A charge back system should be used to allocate these costs, so that managers can understand the full cost of their program activities.
Make A List Including Routine Maintenance:
It is a comprehensive approach to guarantee that you don’t neglect the important maintenance tasks. Consider making a specific and detailed vehicle checklist for daily maintenance to ensure you are operating safely. It should be unique to the requirements of your fleet. These include:
Checking all safety features
Fuel consumption and fluid leaks
Checking all chief systems like auxiliary, exhaust, gas and braking.
Improve Employee Accountability and Productivity:
Fleet Solutions provides peace of mind with 24*7 vehicle tracking. Finally, put an end to off-route driving, including driving outside your preset boundaries, taking extended breaks on company time or using vehicles outside of business hours. Successful fleet management will improve your daily fleet productivity and ultimately increase profits, efficiency and reduce costly repairs. Also, you can supervise driver’s safety behavior and prevent accidents.
Encourage positive driving habits with rewards so others may get inspired. Employee motivation is important. A pleased workplace encourages positive interaction between employees and customers.
Better Fleet Safety and Maintenance Awareness:
As an important tool for your business, fleets require regular maintenance and inspection to make sure that they are safe and ready to be use on the roads and will perform efficiently.
Vehicles that are maintained well and efficiently cost less to run and are less likely to be out of service for extensive periods and to be involved in crashes or accidents.
It benefits in providing access to vehicle diagnostic data in real time. Fleet management will help report fleet safety conditions in real time such as low engine oil, overheated transmission fluid, or low battery voltage. This information will allow fleet managers to take early action and determine any issue before they damage the vehicle or results in excessive fuel consumption.
Critical Event Reporting:
It includes a system for drivers to account any fault in vehicle, and a further process for advising drivers on what happens about the reported faults. This service provide an automatic vehicle monitor that enables safety and fleet managers to proactively manage the behavior of drivers in real-time, avoid accidents, repair costs, and risks to driver safety.
This software is specifically designed to find weak links in your routine and provide solutions where improvements may be required; for instance, idle time, employee overtime, routing efficiency, output and fleets maintenance. With comprehensive reporting tools and GPS tracking, you can make informed decisions for vehicle utilization, its maintenance, idle times, and routing. Hence, reporting tools that are easy to use and work with!
Our focus is to help you improve the regular maintenance operations of your fleets, so that you can lower down operational costs, improve fleet visibility and driver’s satisfaction, while enabling you to act in accordance with regulatory requirements.
Here are Some of the Services that will Enable you to Improve Daily Fleet Operations:
Fleet managers can monitor fuel consumption as well as increase fleet safety and performance, while helping drivers to improve driving habits and rewarding good drivers.
Automatic Hours of Service:
While saving a lot of time, this service provides real time monitoring of driver’s hours and errors by removing the need to manually log driving hours.
In Cab Scanning:
With this service, drivers can scan and broadcast documents from the cabs of their trucks to the back office or directly into the customer’s system.
It enables you to easily view and send messages to fleets via mobile, web or email, no matter where you are.
Checking Vehicles Before Use:
Check before driving any vehicle. This will help ensure that the vehicle is safe to operate and enable you to identify the need for repairs and maintenance, while reducing the need to deal with unforeseen breakdowns. This could also mean extensive reserves for your business.
As a least, drivers should check that:
tyres are inflated with close-to-equal pressure
wheel nuts are in place and the wheels appear undamaged
there is no obvious damage to the vehicle that could be well thought-out unsafe
check indicators, tail lights, brake lights and reflectors
headlights and lenses are not cracked or broken
windscreen washers and wipers operate satisfactorily
horn and safety belts are in good condition
The engine fluid levels are correct.
Epifleet management system is designed to streamline regular operations costs and increase efficiency. All of these will result in long-term benefits and savings to the company far outweigh the initial expense, as a whole. It also means that the company is more likely to be fully compliant with any legislation, the duty of care to employees and prove to be a valuable investment, no matter how big or small your fleet.